Q: What is the Value of Having a Wedding Coordinator?
A: As couples begin thinking about their wedding, they are often confused as to how much to spend, where to obtain specialized services, and how to choose vendors. These worries often mount as quickly as the cost of the wedding. After the euphoria wears off and the reality settles in, it’s shocking to discover of how much preparation is involved. Couples are faced with decisions about everything from invitation wording to planning their honeymoon. Couples often find they want experienced professional help. Not long ago, a wedding coordinator was thought of as a luxury, only used by the wealthy. Now a coordinator is essential to the well planned affair. It is no longer “trendy” to engage a coordinator. Being experienced in negotiating contracts with caterers, florists, photographers, and other suppliers, the coordinator saves valuable time and money. The coordinator can take advantage of discounts not available to private parties and avoid costly mistakes, while turning your dreams into reality. The average wedding can take more than two hundred fifty hours just to plan. With today’s hectic lifestyles you may not have time to compare all the options, making sure you get the best deal, and make sure all the details are in place.
Q: Won’t a Wedding Coordinator take away the fun of making my own decisions?
A: Wedding coordinators are not here to make decisions for you, but to guide and assist you in making informed decisions. Their training, knowledge, and experience will turn your dreams and expectations into reality. They want you to host a beautiful and distinctive event which you can enjoy. A wedding coordinator will save you time and enable you to get the most for your money. A wedding coordinator can serve in many other capacities. They can act as the family counselor for apprehensive brides and a wedding coordinator can even become as close as your best friend.
Q: How do you know you’re hiring the right coordinator?
A: Trust is important in any relationship. You should feel completely comfortable with the coordinator and feel assured that he or she completely understands what your needs are. Your personalities should match. It’s important to find out how long the coordinator has been in business. Be careful of coordinators who are not members of any professional organization. These organizations have a code of ethics that the consultant must follow in order to be a member, some also require some sort of continuing education each year to stay a member.
Q: What if I just asked a friend to be my coordinator?
A: “Friendor” = Hiring a friend on your wedding day | OR | a professional who doesn’t normally work at weddings. This might be the single most important thing you do on your wedding day. We can’t say it enough – hire a pro. A wedding-experienced professional. We understand that budgets can be tight, but this is the not the place to save cash. In that case, try a day-of coordinator with professional experience. We love your friend of the family, and I am sure they are a super organized person! However, unless they work at weddings regularly, there are a number of things that a wedding professional will do to keep the schedule smooth that a “Friendor” may not be aware of. We have seen many weddings run very late because there was no professional day-of coordinator to monitor the schedule, and it’s too much work for the Mother of the Bride/Maid of Honor to manage alone. No one wants chaos on their wedding day. There’s a lot of warnings out there about using “Friendors” for your wedding, mostly because you know how things can go when money exchanges hands between friends. (Or if it’s done for free… that’s a whole other issue)
Some questions to think about:
- Is the friend is a professional but normally does not work weddings?
- What happens if you are not happy with the results of their work? They are a Friendor after all, how will you complain and or ask for more, or something different (and still remain friends if they get offended?!)
- Do they have insurance – most likely they don’t
– What happens if they inadvertently [or even directly] cause an accident causing harm to you, the venue, property or a guest? Who pays up? -Most likely you!
- Will you have a contract, or a formal agreement for what they are providing – if your hired a professional you most certainly would!
- Do you have a back up plan if they get sick or can’t come? They’re (most likely) not a professional/ working in the industry so wouldn’t have a partner/ back up vendor they would use regularly.
Thank you to WedAlert.com and One Love Photography for these helpful articles.